Reservation states
The lifecycle of a reservation — draft, confirmed, completed, and cancelled.
Every reservation moves through a small set of states. Knowing them explains why a sail can or can't be confirmed, and what happens to it over time.
The states
| State | What it means |
|---|---|
| Draft | Created but not yet meeting the boat's crew/skipper requirements. Still being assembled. |
| Confirmed | Requirements met — the sail is on. |
| Completed | The sail's time has passed; it's now part of history. |
| Cancelled | Called off, by a person or by the system. |
How a reservation moves
Draft → Confirmed
Happens once the crew meets the boat's rules: confirmed crew within the min/max, and enough eligible skippers aboard. See Building your crew.
Confirmed → Draft
If the crew drops below the minimum (someone leaves), the sail reverts to draft until the gap is filled.
Confirmed → Completed
Automatic once the sail's time window has passed. No action needed.
Anything → Cancelled
A responsible member can cancel (with a reason). The system can also cancel a confirmed sail that loses a required skipper and isn't fixed within the club's grace period.
Why automatic cancellation exists
A confirmed sail promises a boat to a crew. If the only eligible skipper drops out and no eligible replacement steps in within the grace period, Zeil cancels the sail rather than leave a boat blocked for a sail that can't legally go out. The freed slot becomes available to others.
Cancellation reasons
Cancellations capture a short reason. Over time this helps a club see patterns — weather, crew availability, scheduling — and plan around them.