Managing your sails

Your Logbook is your personal record of reservations — your tally on the water, what's coming up, and everything you've already sailed.

Your record

The logbook opens with a snapshot of your time on the water:

• Sails — how many you've logged.
• Hours afloat — total time on the water.
• Boats — how many different boats you've sailed.
• As skipper — how many of those sails you led. Until you've logged a sail as skipper, this tile shows Longest sail instead — the duration in hours of your longest logged sail.

Only sails that actually happened count toward these numbers — completed and confirmed sails. Cancelled sails stay visible in your log but don't add to the tally.

Upcoming and the log

• Upcoming sails are those still ahead. This is where you confirm crew, check the forecast, and read the Sail Brief before heading out. Each upcoming card also shows a quick weather chip with the expected wind and conditions. See Weather & Sail Brief.
• The log is your history, grouped by month with the most recent first. Cancelled sails appear dimmed. A cancelled sail is dropped from Upcoming right away (on your club home too) and shows in the log once its scheduled time has passed.

The reservation detail

Open any sail to see its full detail:

• Boat, date, and time in your club's timezone.
• Crew list — who's aboard, who's invited, and who's confirmed. See Build your crew.
• Standby list — when the sail is full, who's waiting in line for a spot. See The standby list.
• Crew chat — a group thread for the people on the sail, with throttled email notifications. See The crew chat.
• Weather forecast for the time of the sail, when available. See Weather & Sail Brief.
• Sail Brief — the AI-written advisory for the outing, when it's been generated.
• Status and the actions available to you, such as editing a draft or cancelling. Actions depend on your role on the sail — only the lead skipper or a club admin sees the Confirm control; crew get shortcuts like adding the sail to their calendar.
• On a cancelled sail, a notice with the cancellation reason, who cancelled it, and when (in your club's timezone).

Adding a sail to your calendar

Any sail that isn't cancelled has an Add to calendar button on its detail page — on a confirmed sail it's the main action. It asks how you'd like to add the event:

• Google Calendar — opens a prefilled event (on your phone, this opens the Google Calendar app).
• Apple Calendar — downloads an .ics file, which also works with Outlook, Thunderbird, and most other calendar apps.

The event carries the boat, the times, a link back to the sail, and the club as the location — its address when the club has one set, otherwise its home point on the map as coordinates, which your calendar app can still map for directions. Adding the same sail twice, or adding it from the confirmation email's attachment, updates the existing event in your calendar instead of creating a duplicate.

Editing a draft sail

While a sail is still a draft, you can change its details in place: open the sail and choose Edit sail to adjust the boat, date and time, purpose, or notes. The edit form is the same one you used to book, prefilled with the sail's current values.

• Who can edit — the lead skipper, the member who created the sail, or a club admin. Nobody else sees the Edit action.
• Drafts only — a confirmed sail can't be edited this way; cancel it and book again instead. See Reservation states.
• The same rules apply — the new boat and time are checked exactly like a fresh booking: 15-minute slots, availability windows, blackouts, no double-booking, and skipper clearance. A time change is also rejected if it would put anyone aboard — the skipper or a confirmed crew member — on two sails at once. If the new slot conflicts, the edit is rejected with the same friendly message and nothing changes.
• Skipper stays put — editing keeps the sail's current skipper unless a club admin picks a new one from the Skipper field (leaving it empty keeps the current skipper).

If the boat or time changes, invited and confirmed crew — and any guests — are notified automatically, with the old and new details side by side. Edits that only touch the purpose or notes don't notify anyone. If an admin reassigns the skipper, the new skipper is notified in the app and by email, and the previous skipper gets an in-app note that the sail was reassigned.

Cancelling a sail

You can cancel a reservation you're responsible for from its detail page. Zeil asks for a brief reason — this helps your club understand why sails get cancelled (weather, crew fell through, plans changed). Once cancelled, the slot frees up for others, and everyone aboard — crew and any guests — is emailed the cancellation with the reason.

The sail itself stays on the record. Its detail page shows the reason, who cancelled it, and when — and it remains visible on the club calendar, dimmed and struck through, while the freed time reads as bookable again.

After the sail

Once a sail's time has passed, Zeil marks it completed and it moves to your log. There's nothing you need to do — it happens automatically. You may also get a short post-sail follow-up in your next daily digest email, which links straight to the sail's debrief; toggle it in your notification preferences.

The debrief

A completed sail's detail page gains an After the sail section where you can wrap up the outing. It's open to the people who were actually aboard — the lead skipper and confirmed crew:

• Sail notes — jot down how it went: conditions, crew, anything worth remembering. You keep one note per sail; saving again edits it in place, and clearing the text removes the note entirely. Your notes are your own and aren't shown to other members.
• Flag gear issues — spotted a fraying halyard or a winch acting up? Describe it and flag it. Your club's admins are notified in the app right away, and the flag stays listed on the sail with who reported it and when.
• Rebook — one tap opens the booking form with the same boat already selected.

Club admins who weren't on the sail can open the debrief too, in read-only form, to review any flagged gear issues.

Your year in review

Once you've logged sails, the record card links to your year in review — a recap of your year on the water: total sails, hours afloat, boats sailed and your favorite, a month-by-month season chart, your longest sail, the crewmates you sailed with most, and a title earned from your numbers. The same rules apply as to your logbook tally: only sails that actually happened count — confirmed or completed sails that have ended, with you aboard as skipper or confirmed crew — and the year follows your club's timezone. Links at the bottom let you flip to earlier years.

Sharing your recap

Share your year opens your phone's share sheet — straight into WhatsApp or wherever you like — or copies the link on desktop. Anyone with the link can view your recap without signing in, so it's easy to drop into the club group chat.

• The shared page shows exactly what you see on your own recap — nothing more.
• Other members appear by first name only — no contact details.
• The link stops working if your membership in the club ends.

In January, Zeil also emails you a recap of the year just ended, with your headline numbers and your share link. Toggle it under Year in review in your notification preferences.