Members & roles
Invite members, assign roles, suspend accounts, and review the audit log.
Manage who belongs to your club, and what they can do, under Admin → Members.
Inviting members
Invite people by email address. Zeil sends them an invitation link; when they accept and sign in with that address, they become a member. You choose their role when you invite (you can change it later). If an invitation is close to expiring unanswered, Zeil emails the invitee a reminder nudge.
If your club has published a club membership waiver, invitees must read and sign it before they join — see Waivers. Invitees whose profile is missing a name or phone number are asked for them as part of accepting, so every member joins with both on file.
See the member's side of this in Joining a club.
Roles
| Role | Can do |
|---|---|
| Member | Book sails, join and organize crews, read announcements, manage their own profile and credentials. |
| Admin | Everything a member can, plus manage the fleet, certifications, endorsements, availability, members, announcements, and settings. |
Promote a trusted member to admin when you want help running the club; demote back to member at any time. Two safeguards keep a club from losing its admins: you can't remove your own admin role, and you can't demote the club's only admin — promote another member first. For the full breakdown, see Roles & permissions.
Membership status
A membership can be in one of these states:
| Status | Meaning |
|---|---|
| Active | A full member in good standing. |
| Pending | Invited but not yet accepted. |
| Suspended | Temporarily blocked from the club without being removed. |
| Inactive | No longer participating. |
Suspend a member to pause their access (for example, while a membership lapses) without losing their history. Reactivate them when they're back.
Suspending or reactivating a member always emails them — these notices aren't tied to notification preferences, since a suspended member can't be expected to check the app for the reason.
Editing a member's info
Choose Edit on a member's roster card to update their details — useful when a member can't (or won't) fix them from their own profile:
- Club display name is club-scoped: how they appear in this club. Leave it empty to fall back to their account name.
- Name, phone, emergency contact, mailing address, and sailing résumé are account details — a change here follows the member to every club they belong to, exactly as if they'd edited their own profile. Name and phone are required contact details: you can correct them, but not remove them. The other account fields can be cleared by emptying them.
A member's email (their sign-in identity) and photo can only be changed by the member themselves. Every edit is recorded in the audit log with the before and after values of exactly the fields you touched.
The member directory
Members can find each other in the directory to crew up. A member's discoverable status controls whether they appear there — useful for members who'd rather not be cold-invited.
Audit log
Sensitive actions — role changes, suspensions, invitations, and the like — are recorded in the audit log (Admin → Audit). Use it to see who changed what and when. It's your accountability trail when more than one admin shares the work.
Be deliberate with admin and suspend
Granting admin hands over control of the whole club. Suspending blocks access immediately. Both are reversible, but both are felt right away — the audit log is there to keep everyone honest about who did what.