Courses & the sailing school

If your club teaches, Zeil's sailing school lets you publish a public course schedule, take registrations, and award certifications when a student finishes. You'll find it under Admin → School → Courses.

Finding a course in the list

Each course in the Admin → Courses list shows its enrollment mode, capacity, status pill, its date range (if start or end dates are set), and every certification it grants.

By default the list is filtered to Upcoming — courses that aren't archived and haven't already ended. Switch to Past to find one that has already ended, Archived for archived courses, or All to see every course regardless of status or dates. If your club has certifications set up, a second filter row lets you narrow to courses that grant a specific certification, or to Uncertified courses. A combined course that grants several appears under each one of them.

Building a course

Create a course from Admin → Courses. Each course has:

• Title and an optional URL slug — the slug is the public link (/courses/<slug>); leave it blank to generate one from the title.
• Summary (one line on the schedule) and a longer description.
• Status — Draft, Published, or Archived. Only published courses appear publicly and take registrations; drafts stay private while you build them.
• Enrollment — Open (students enroll instantly) or Approval required (requests wait for your decision).
• Members only — keep the course off the public schedule. Only your active club members and admins can see it and register — handy for something like a club racing clinic. It's missing from the catalog for everyone else, and to signed-in students its page comes up "not found" — as if it didn't exist. A signed-out visitor who opens the course link instead sees a sign-in prompt, with no title or other course details — so a member you share the link with can sign in and land right back on the course. Members see it flagged "Members only" on the schedule and the course page.
• Require mailing address — ask each registrant for a postal address, for courses whose documents you mail. It's on by default; turn it off for a course that ships nothing (a members-only clinic, say) and registration skips the address entirely.
• Voucher code — show an optional voucher-code field on the registration form, for courses run through an external voucher or discount program. It's off by default. Turn it on and registrants can type in whatever code they were given; Zeil doesn't check it against anything, it's just captured for you to see on the roster.
• Capacity — the maximum number of students. Leave it blank for unlimited.
• Start and end dates. Once the start date passes (or the course ends), the course drops off the public schedule and members' Open for registration list automatically — though its page stays reachable at its direct link. A course with no dates stays listed as long as it's published.
• Certifications granted — tick every certification this course can award. Combined classes that cover more than one (say ASA 101 and 103 together) tick several; you choose which of them each student actually earned when you mark them complete. See Certifications & endorsements.

Once a course is created, open it to manage its sessions, materials, instructors, and enrollments.

Sessions

Add the sessions that make up the course. Each is either:

• Classroom — with an optional location (e.g. "Clubhouse classroom").
• On water — which can optionally be tied to a boat.

Editing a session

To change a session, use the pencil icon next to it — the form fills in with its current details, and the button becomes Save session (with a Cancel to back out). The boat booking follows your edit automatically:

• Adding a boat to a session books it for the session's time.
• Removing the boat — or switching the session back to Classroom — frees it on the calendar.
• Moving a booked session's time, or swapping its boat, moves the same booking rather than cancelling and re-creating it.

If the new time or boat clashes with an existing reservation, the edit is rejected with the usual "already booked" message and the session keeps its previous details.

Enrolled students get a session reminder (in-app and email) shortly before each session, and instructors get one with the roster attached. Rescheduling an upcoming session sends enrolled students an in-app notification that it moved; deleting an upcoming session tells them it was cancelled.

Materials

Attach materials to a course — a link, a file URL, or a note. Each material has a visibility:

• Public — shown on the public course page to anyone.
• Enrolled students — visible only to students enrolled in the course.

Adding a material notifies enrolled students that there's something new to read — in-app right away, plus a line in the next daily digest email for those subscribed to Course updates.

Instructors

Assign club members as instructors on a course. Their names appear on the public course page. An assigned instructor gets an in-app notification right away (plus a line in their next daily digest email) with the current student count, and is told when a student withdraws from the roster.

Registration waiver

You can require students to acknowledge a waiver when they register. Write and publish it under Admin → Waivers — once published, the course page shows it above the register button and students must tick a box to accept it before registering. If you never publish one, registration requires no acknowledgement. See Waivers.

Managing enrollments

The course's Enrollments list is where you handle registrations:

• Pending requests (on approval-required courses) show Approve and Decline buttons. A pending request holds a seat against the capacity until you decide. Either decision emails the student the outcome.
• Enrolled students show a Complete button, plus the option to remove (withdraw) them.

On a course that requires a mailing address, each student's address appears under their name — registration collects one so you can post course documents (certificates, workbooks), and the roster is where you grab it for the envelope. Students who registered before addresses were collected show "No mailing address on file". On a course that doesn't require one, the roster skips that flag, though an address already on file still shows.

On a course with voucher code turned on, a student who entered one shows "Voucher: <code>" under their name. The field is always optional, so students who left it blank show nothing.

Completing a student

Marking a student Complete does three things:

Embedding the schedule on your website

The public course schedule (/courses) can also live inside your club's own website, framed with a standard iframe — handy when registration should feel part of your marketing site. Embedding is blocked by default: add your website's domain to the course embed allowlist under Admin → Settings and the frame starts rendering — no change needed on your site. See Club settings.

Deleting a course

Deleting a course also removes its sessions, materials, and enrollments.

If you just want to take a course off the public schedule, set it to Draft or Archived instead.